How African Office Furniture Importers Prepare a Model-Reference Handover for Fit-Out Contractors

A Contractor Handover Built Around Exact Models and Public Evidence

An African office furniture importer may coordinate a local distributor, a fit-out contractor, an end client and an overseas manufacturer in the same project. The handover becomes difficult when each party uses a different description for the same desk or treats a cabinet as an unnamed accessory. A model-reference pack gives every reviewer a common list of exact products, visible design elements, room applications and questions that still need written confirmation.

BG Office Furniture is a Foshan, China office furniture manufacturer focused on board-style executive desks, manager desks, workstations, meeting tables, coffee tables, storage, reception furniture and partitions. This guide uses ten real 2026 product references to show importers, distributors, wholesalers, fit-out contractors and project buyers how to prepare a practical handover for African office projects without turning public website information into an approved project commitment.

1. Start the Handover with Four Fixed Columns

For every item, record the exact model, the public product URL, the board-style category and the intended room. Add a fifth notes column for visible features and questions requiring review. The model and URL prevent naming drift; the category separates a manager desk from an executive set; the room assignment helps the contractor check the floor plan.

Use only facts supported by the real product image or existing written confirmation. Worktop direction, panel composition, open shelf, door layout and support style are suitable visual notes. Any technical, production, logistics, customization or commercial point that is not confirmed should remain an open item for BG.

2. Define the Executive Office References

BG-2612-B4 executive office desk with angled frame shows a wood-direction worktop, a wide grey front panel, polished angled supports and integrated side storage on castors. Its handover row should name the executive room, identify the desk as a single reference and note that the final project fit must be reviewed against the submitted floor plan.

BG-2613LA-B3 executive desk, low table and cabinet set is a coordinated room reference. The image shows a light wood-direction desk with a layered top, grey ribbed front detail, side storage, matching low table and wide closed cabinet. Keep the exact model at the top of the row, then list the visible supporting pieces so the contractor can identify the intended room composition.

Do not merge these two references into one generic executive desk line. One is a focused desk presentation and the other is a broader room set. Separate model rows make contractor review, client selection and later manufacturer discussion much clearer.

3. Build a Manager-Office Section

BG-2611L-B13 manager desk with tall side storage combines a dark wood-direction worktop, broad grey front panel, dark supports and an integrated tall side unit with open and closed storage. The handover should state whether the local plan places the storage on a wall edge or uses it as a compact office divider.

BG-2614L-B13 manager office desk with layered front detail shows a dark worktop and frame, integrated side return, grey horizontal front sections, ribbed central detail and low open shelf. BG-2617L-G17 manager desk with framed front panel uses a layered wood-direction top, dark side return, broad front panel and a dark frame with polished lower supports.

Give all three manager references separate rows. Record the intended user level, room position and visible storage relationship. This lets a distributor present alternatives to a contractor without suggesting that the models are interchangeable in every room.

4. Identify Storage as a Planned Product

BG-2610B-G17 tall office storage and display cabinet shows open display shelves, central upper doors, closed lower doors and a recessed shelf section. It can be reviewed for a document wall or manager-office backdrop where both display and closed storage matter.

BG-2615B-Green four-door office storage cabinet presents a different direction with a soft green front, rounded white top and side edges, a circular white center motif and short dark supports. The importer should keep this cabinet in a distinct row, specify the intended room and ask the client to confirm whether the green-and-white direction fits the local project concept.

Named storage rows help the fit-out contractor reserve the correct wall zone and prevent cabinets from disappearing into a desk description. They also make the inquiry more useful when BG reviews a BOQ or room schedule.

5. Keep Supporting Tables in the Room List

BG-2610T-G17 square office coffee table with open shelf shows a dark wood-direction top, board-style side panels and a low shelf. It can be recorded as a supporting reference for a manager waiting area or reception corner.

BG-2616T-G17 square office side table with polished supports uses a square dark top and paired polished open frames. BG-2618T-White rectangular office table with open frame uses a white board-style top and polished open supports. Keep each table linked to its intended room rather than listing it under a general accessories heading.

This is especially important when an importer presents light and dark office directions in the same project. Exact supporting-table references allow the contractor and end client to review each room as a coordinated board-style system.

6. Add a Clear Review Status

1. Selected by importer for client review.
2. Reviewed by the fit-out contractor against the floor plan.
3. Alternative model requested by the client.
4. Open question sent to BG for written confirmation.
5. Exact model included in the current BOQ or room schedule.

A status column prevents an early visual shortlist from being mistaken for a final project instruction. It also gives the importer one place to track who requested a change and which model URL the change refers to.

7. Send the Complete Inquiry Pack

Submit the exact model list, target quantity, destination market, room assignment, BOQ and floor plan through the website inquiry channel. Add marked screenshots only when they help explain a room position or visible design direction. Keep every unconfirmed term in the open-question column until BG responds in writing for that specific project.

This handover structure supports distributors and contractors across Africa by reducing model ambiguity before detailed project review. It gives BG a clearer starting point for assessing board-style product combinations while preserving the difference between public product evidence and confirmed project terms.

Project Terms Requiring Written Confirmation

No general website statement replaces BG's written confirmation for a selected model and project.