How Middle East Office Furniture Distributors Build a Model-Alternative Approval Log

A Model-Alternative Log That Keeps Every Project Decision Traceable

Office furniture distributors in the Middle East often coordinate an end client, consultant, fit-out contractor and overseas manufacturer at the same time. A visual shortlist may change after room planning, finish review or client comments. If an alternative is recorded only in chat, teams can lose the original model, the reason for the change and the person who must confirm the next step. A model-alternative approval log keeps each change tied to an exact product reference and a visible decision status.

BG Office Furniture is a Foshan, China office furniture manufacturer focused on board-style executive desks, manager desks, workstations, meeting tables, coffee tables, storage, reception furniture and partitions. This guide uses ten real 2026 references to help distributors, importers, wholesalers, fit-out contractors and project buyers create a disciplined approval trail. It describes visible product facts only; all project terms remain subject to BG's written confirmation.

1. Give Every Alternative Its Own Decision Row

Begin with the room code, original model, proposed alternative, public product URL, visible reason for comparison, requester, reviewer and current status. Never replace the original model in place. Keeping both references allows the distributor to explain whether the client changed the color direction, storage relationship, support form or room function. Add a short evidence note based on the actual image and leave any unconfirmed project point open.

Useful statuses include proposed, under client review, contractor checked, question sent to BG, returned for revision and selected for the current room schedule. A status must describe the real decision stage. It must not imply that production, logistics, customization or any commercial term has been approved.

2. Separate Executive Sets from Individual Desk Alternatives

BG-2621LA-G2 executive desk, side table and open cabinet set is a coordinated room reference. Its image shows a light wood-direction desk with an integrated return and polished support, a matching side table and an open-frame storage wall. If a client selects it as an alternative, the log should state whether the whole visual set or only the desk direction is being considered.

BG-2618L-White white manager desk with open side return is an individual desk reference with a white and dark layered worktop, angled front panel, open side return and polished open-frame supports. It can be compared with the executive set only when the room role is explicit. A distributor should not silently move an individual desk into a set-based row because the supporting pieces shown in the first reference carry a different room concept.

3. Record Manager Desk Differences in Visible Language

BG-2619L-G28 manager desk with ribbed front panel shows an asymmetric wood-direction worktop, dark central inset, ribbed grey front panel and integrated side storage. BG-2623L-G17 manager desk with branch-frame support shows an angled wood-direction worktop, suspended grey front panel, dark side return and polished branch-form support.

These references offer clearly different front and support treatments. In the approval log, describe that visible distinction and attach the exact URL for each option. The contractor can then check the planned room position, while the client can review the visual direction without relying on a generic phrase such as modern manager desk. If the room assignment changes, record that as a new note rather than rewriting the earlier decision.

4. Treat Workstation Capacity as a Model-Level Choice

BG-2621W2-G2 two-person office workstation with screens presents a two-person wood-direction worktop with a privacy screen, polished loop frame, central board support and mobile drawer unit. BG-2621W4-B4 four-person office workstation with screens presents a four-person bench with paired screens, polished end frames, central supports and four mobile drawer units.

Do not list these under one workstation name. The approval row should preserve the exact model and the intended team zone. Ask the fit-out contractor to mark where each workstation family is being considered on the plan. This keeps a visual selection connected to the correct room use and makes the later inquiry easier for BG to review.

5. Keep Meeting and Supporting Tables Distinct

BG-2623MT-G17 rectangular meeting table with branch frames uses a rectangular wood-direction top, paired dark branch-form legs and a central linking rail. It belongs in a meeting-room row with its own public reference.

BG-2619T-G28 layered rectangular office coffee table uses a floating wood-direction top, dark recessed layer, enclosed base and contrasting lower plinth. It belongs in a waiting-area or reception-support row. Even when two tables share a finish direction, their room roles are different. The log should prevent a supporting table from being mistaken for a meeting table or included without a room assignment.

6. Name Storage References Instead of Hiding Them Inside Desk Notes

BG-2618B-White white five-door office storage cabinet shows a long white cabinet with a raised top, dark recessed band and paired polished supports. BG-2624B-G28 office storage cabinet with open display bay shows a light frame, four closed door sections, rounded outer door edges, a dark open central bay and a raised top.

Each cabinet needs its own model row, intended wall zone and review status. The distributor can note whether the client is comparing a closed white storage direction with a mixed closed-and-open display direction. This gives the consultant and contractor a clean visual record and prevents storage from disappearing inside a general desk package description.

7. Use a Controlled Approval Sequence

1. Distributor records the original model and proposed alternative.
2. Client or consultant reviews the visible design direction.
3. Fit-out contractor checks the model against the current room plan.
4. Open questions are sent to BG with the exact model URLs.
5. The selected reference is copied into the current BOQ or room schedule.
6. The decision date, reviewer and evidence link remain in the log.

This sequence makes a reversal understandable. If a client returns to the original model, the previous alternative remains visible as a closed decision rather than vanishing from the record. That history helps distributors avoid sending mixed references to BG and reduces ambiguity during project review.

8. Send One Complete Inquiry Pack

Submit the exact model list, target quantity, destination market, room assignments, BOQ, floor plan and the current approval log through the website inquiry channel. Include marked screenshots only where they clarify a model location or visible design request. Keep unresolved points in an open-question column until BG replies in writing for the specific project.

For Middle East distributors handling offices in multiple cities or coordinating several fit-out teams, one controlled log provides a practical source of truth. It connects every proposed change to a public product page, preserves who approved what and gives BG a cleaner basis for reviewing a board-style office furniture package.

Project Terms Requiring Written Confirmation

No general website statement replaces BG's written confirmation for a selected model and project.